Corporate Business letters should contain the following information:
- The letter should be written on company letterhead
- The name of the document applicant sponsored or employed by the company or organization
- The country to be visited
- The earliest possible date of departure (if you may travel at any time, indicate an approximate date)
- A closing signature (someone other than the applicant)
Below is a couple sample business letters, as a guideline for you to follow. If you have any questions about our sample business letters please contact us at 1 (800) 605-0975.
<< Your Company Letterhead>>
To : Passport Agency
<< DATE>>
Dear Sirs/Madam:
This letter is to inform you that our employee, <>, <>, will be traveling on <> to <> on company business to see <> to <> for <>.
Thank you for your assistance in expediting his passport application.
Sincerely,
<< Authorized Signer other than you>>
<< Title>>
<< Phone Number>>
<< Your Company Letterhead>>
To : Passport Agency
<< DATE>>
Consulate of << Country to be visited >>
Dear Sirs/Madam:
This letter is to inform you that our employee, <>, will be traveling on <> to <> leaving <> to <>. <> guarantees expenses and return airfare to the United States for this trip. Thank you for your assistance in granting this << Type of Visa >> visa.
Thank you for your assistance in expediting his passport application.
Sincerely,
<< Authorized Signer other than you>>
<< Title>>
<< Phone Number>>